If you have received a letter that requires a response, it’s important to reference the original letter in your reply. This can be done simply by stating “Reference Your Letter Dated” followed by the date of the original letter. In this article, we will provide you with some tips on how to do this effectively, along with seven examples that you can use and customize as needed. Let’s get started!
When referencing a letter dated, it’s important to keep the following tips in mind:
Reference Your Letter Dated [Date], I am writing to follow up on my request for information regarding [Subject]. I have not yet received a response and would appreciate an update on the status of my inquiry. Thank you for your attention to this matter.
Reference Your Letter Dated [Date], I am writing to express my dissatisfaction with the [Service/Product] that I received from your company. Despite my attempts to resolve this issue, I have not received a satisfactory response from your customer service department. I would appreciate your prompt attention to this matter.
Reference Your Letter Dated [Date], I am writing to follow up on my job application for the position of [Job Title]. I am very interested in this opportunity and would appreciate any updates regarding the status of my application. Thank you for your consideration.
Reference Your Letter Dated [Date], I am writing to request a meeting with you to discuss [Subject]. I believe that a face-to-face conversation would be beneficial in resolving this matter and would appreciate the opportunity to meet with you at your earliest convenience.
Reference Your Letter Dated [Date], I would like to express my sincere gratitude for the [Service/Product] that you provided. Your professionalism and attention to detail were greatly appreciated and I look forward to the opportunity to work with you again in the future.
Reference Your Letter Dated [Date], I am writing to confirm our interest in submitting a proposal for the [Project/Service] as outlined in your request. We appreciate the opportunity to participate in this process and will provide a detailed proposal by the deadline indicated in your letter.
Thank you for considering our company for this opportunity.
Reference Your Letter Dated [Date], I am writing to request payment for the [Service/Product] that we provided on [Date]. Despite several reminders, we have not received payment for this invoice and would appreciate your prompt attention to this matter.
Referencing a letter dated in your response shows that you have read and understood the original letter. It also helps to avoid any confusion or misunderstandings in your communication.
Yes, “Re: Your Letter Dated” is another common way to reference a letter dated in your response. However, “Reference Your Letter Dated” is also a professional and effective way to begin your letter.
The date should be formatted in a clear and consistent way, such as “January 1, 2022” or “1/1/2022”. Make sure to use the same format as the original letter.
Unless otherwise instructed, you do not need to include the original letter with your response. However, if there is any important information or context in the original letter that you need to reference, it’s a good idea to keep it on hand as you write your response.
Your response should be concise and to the point, while still addressing all of the necessary information or requests in the original letter. Aim for one to two paragraphs, depending on the complexity of the matter.
No, you can use any appropriate greeting or complimentary close that is relevant to the content of your letter. However, make sure to maintain a professional and respectful tone throughout your response.
Referencing a letter dated is an important part of effective communication, whether you are following up on a request, expressing a complaint, or simply expressing gratitude. By following these tips and using the examples provided, you can ensure that your response is clear, concise, and professional.
